You are invited to participate in 7th International Symposium on Soil Organic Matter as a sponsor and/or exhibitor. Over 500 attendees are expected to attend the Symposium with a mix of established world experts, early and mid-career researchers and students.

The 7th iteration of the International SOM Symposium Series will be held from 6th-11th October 2019. The conference follows the amazingly successful editions at Rothamsted Research, UK (2017), Georg-August-Universität Göttingen, Germany (2015), and their four predecessors stretching back to the initiation of the series at Potiers, France, in 2007.

Your participation and support of the conference is greatly valued and we thank you for your consideration.

Mark Farrell
Convenor

Support of the symposium will provide your organisation with a number of key benefits:

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Multiple networking opportunities during the conference to promote your organisation’s products and services directly to key decision makers.
  • Increase and consolidate your brand exposure as a keen and vital supporter of soil science in Australia, the Asia Pacific region and Internationally.
  • Supporters of the conference will consolidate existing industry relationships and develop new ones.
Join the SOM Sponsorship Mailing List
Receive regular updates on sponsorship & exhibition opportunities

Sponsorship Opportunities

Benefits to Sponsor

  • Logo and acknowledgement as a Platinum Partner on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Platinum Partner in the opening and closing sessions
  • Eight full registrations including social functions
  • Opportunity to co-chair one plenary session with naming rights to that session
  • Two free standing banners (2m high x 1m wide) in the plenary hall
  • Two free standing banners (2m high x 1m wide) in the catering area
  • Exhibition space (total area 6m wide x 2m deep)
  • Logo in the program
  • One-page advertisement in the pocket program (A6)
  • Logo displayed on an individual sponsor’s slide
  • Logo & hyperlink on the symposium website
  • 300-word profile on the symposium website
  • Logo on all pre-symposium email marketing
  • Logo in the symposium App
  • 300-word profile in the symposium App
  • Two PDF eSatchel inserts in the symposium App (max. 250KB each)
  • Two promotional videos in thesymposium App (max. 5MB each)
  • Opt-in delegate list one month prior to the symposium

Benefits to Sponsor

  • Logo and acknowledgement as a Gold Partner on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Gold Partner in the opening and closing sessions
  • Four full registrations, including social functions
  • Two free standing banners (2m high x 1m wide) in the catering area
  • Exhibition space (total area 3m wide x 2m deep)
  • Logo in the program
  • Logo displayed on an individual sponsor slide
  • Logo & hyperlink on the symposium website
  • 250-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 250-word profile on the symposium App
  • Two PDF eSatchel inserts in the symposium App (max. 250KB each)
  • One promotional video in the symposium App (max. 5Mb each)
  • Opt-in delegate list one month prior to symposium

Benefits to Sponsor

  • Logo and acknowledgement as a Silver Partner on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Silver Partner in the opening session
  • Three full registrations, including social functions
  • One free standing banner (2m high x 1m wide) in the catering area
  • Exhibition space (total area 3m wide x 2m deep)
  • Logo in the program
  • Logo displayed on a symposium sponsors slide
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App
  • One PDF eSatchel insert in the symposium App (max. 250KB)
  • Opt-in delegate list one month prior to the symposium

Benefits to Sponsor

  • Logo and acknowledgement as a Bronze Partner on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Bronze Partner in the opening session
  • Two full registrations, including social functions
  • Exhibition space (total area 3m wide x 2m deep)
  • Logo in the program
  • Logo displayed on symposium sponsors slide
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App
  • One PDF eSatchel insert in the symposium App (max. 250KB)

Benefits to Sponsor

  • Logo and acknowledgement as supporting the attendance of the speaker on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Speaker Sponsor at the commencement of their presentation
  • One free standing banner (3m x 6m) during the presentation
  • Logo printed with the speaker in the program
  • Logo displayed with the speaker on the on-line program
  • Logo displayed on a slide before & after the speaker’s presentation
  • Logo & hyperlink displayed with the speaker on the symposium website
  • Logo & hyperlink displayed with the speaker in the symposium App

Benefits to Sponsor

  • Verbal acknowledgement as a Session Sponsor at the commencement the relevant session
  • One free standing banner in the room during the session
  • Opportunity to chair the sponsored session
  • Logo displayed on a slide during the session
  • Logo printed with the session in the pocket program
  • Logo displayed with the session on the on-line program
  • Logo & hyperlink displayed with the session on the symposium website
  • Logo & hyperlink displayed with the session or speaker in the symposium App

The symposium app can deliver your brand direct to iOS and Android smart devices and for those delegates with blackberry or windows enabled devices, a web app will be available. The app will be the delegates go-to source for information on the symposium including the session program, social program, updates, session room plans, speaker, sponsor and exhibitor profiles. Delegates can use the App to schedule their sessions, make notes, rate presentations and connect and communicate with other attendees through Twitter, Facebook, an activity photos and electronic business cards.

Benefits to Sponsor

  • Logo and acknowledgement as aApp Sponsor on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a App Sponsor in the opening session
  • Two full registrations, including social functions
  • One free standing banner (2m high x 1m wide) in the catering area
  • Logo & hyperlink banner on the menu in the Symposium app
  • Logo in the program
  • Logo displayed on a symposium sponsors slide
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App
  • OnePDF eSatchel insert in the symposium App (max. 250KB)
  • Opt-in delegate list one month prior to the symposium

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits to Sponsor

  • Logo and acknowledgement as Name Badge Sponsor on all symposium material including print, PDFs and broadcast emails
  • Logo printed on each name badge
  • Logo in the program
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App

The  website is the main information source for delegates in the lead-up to the meeting. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time. The website is also an ongoing resource after the conference and your branding will continue for 12 months after the symposium.

Benefits to Sponsor

  • Logo in the footer of each page of the website
  • Logo in the program
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App
  • Opt-in delegate list one month prior to symposium

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the program when they register at the conference. The program will be A6 in size.

Benefits to Sponsor

  • Logo and acknowledgement as Pocket Program Sponsor on all symposium material including print, PDFs and broadcast emails
  • Logo on the front cover of the pocket program*
  • Advertisement on the back cover of the pocket program (A5 or A6)
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile file on the symposium App

* Note, other high-level sponsors will also be acknowledged on the front cover.

Benefits to Sponsor

  • Logo and acknowledgement as a Dinner Sponsor on all symposium materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Dinner Sponsor during the dinner
  • Opportunity to place your supplied promotional item on the dinner tables
  • Opportunity to address delegates during the dinner (5 minutes)
  • Four free standing banners (2m high x 1m wide) at prominent locations during the Dinner
  • Two full registrations, including social functions
  • Two additional tickets to attend the Symposium Dinner
  • Logo in the program
  • Logo displayed on a symposium sponsors slide
  • Logo displayed on an individual sponsor’s slide during the Dinner
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App

Benefits to Sponsor

  • Logo and acknowledgement as Welcome Reception Sponsor on all symposium material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception
  • Four complimentary tickets to the Welcome Reception
  • Opportunity to address delegates during the Welcome Reception (5 minutes)
  • Four free standing banners (2m high x 1m wide) displayed in a prominent location during the Welcome Reception
  • Logo in the program
  • Logo displayed on a symposium sponsors slide
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App

Benefits to Sponsor

  • Logo and acknowledgement as an Exhibitor on all symposium material including print, PDFs and broadcast emails
  • Two full registrations to the Symposium, including the social functions
  • Exhibition space (total area 3m wide x 2m deep)
  • Listing in the program
  • Logo displayed on a symposium sponsors slide
  • Logo & hyperlink on the symposium website
  • 200-word profile on the symposium website
  • Logo & hyperlink on the symposium App
  • 200-word profile on the symposium App

Opportunities

  • Pocket program advert (A6 page colour) Non Sponsor/Exhibitor $1,000
  • Pocket program advert (A6 page colour) Sponsor/Exhibitor $500
  • eSatchel inserts (up to 1MB per item x 5) $500
  • Holding Slide Advert (1 x 16.9 slide) Non Sponsor/Exhibitor $1,000
  • Holding Slide Advert (1 x 16.9 slide) Exhibitor/Sponsor $500
  • Web ad with hotlink (150×150 tile) $400

Moving toward an environmentally conscious symposium SOM2019 is aiming to avoid unnessary satchel inserts this year.  We will only be accepting ‘useful’ branded collateral such as pads and pens, keep cups etc.

Existing sponsors are invited to supply these items for delegates at no additional charge.  Non-Sponsors can purchase this option for $1,000 per item in addition to supplying the collateral.

  • Note Pads: Existing Sponsor to supply approximately 300 branded pads, $in-kind
  • Pens: Existing Sponsor to supply approximately 300 branded pens, $in-kind

Do you wish to have your book(s) on display at SOM2019?  We are happy to accept deliveries of book and booking information for display on a central Publishers Table.  All delivered books will be forfeit at the conclusion of the symposium to be donated as gifts and prizes for attendees.  Contact anna@conferencedesign.com.au to organise.

Please contact Anna Patterson at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.  We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the symposium at the designated levels.  All costs are in Australian Dollars and include GST.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are listed in Australian Dollars and include Australian GST. A tax invoice will be issued to all supporters.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

SOIL ORGANIC MATTER

7th International Symposium
Soil Organic Matter

6 – 11 October 2019

Hilton Adelaide

Adelaide, South Australia

Australia

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

© 2018 - 2019 Conference Design Pty Ltd